Contracts Administrator

New Ecology, Inc. is seeking candidates for the position of Contracts Administrator in its Boston office. This position works closely with the Green Building Project Management team to help foster business development and manage all new and existing contracts and proposals with clients.

New Ecology is an innovative, nationally‐recognized non‐profit corporation. Our core work is providing energy efficiency and green building services that cost‐effectively improve the performance, health, and durability of buildings. Our clients are typically owners of multifamily housing (with an emphasis on affordable housing) and community‐based assets such as municipal, educational, and arts buildings. Projects include buildings that are being newly constructed, renovated, or are just seeking improved performance.

New Ecology offers competitive salaries with excellent benefits in a collaborative and supportive work environment. Professional development is a priority and we provide financial assistance for training and certifications.

Duties and Responsibilities:

The Contracts Administrator reports to the Vice President and is responsible for working with her to manage the Green Building business line. This includes generating project proposals and honing and updating organizational qualifications materials for potential projects. Responsibilities will also include working with the Project Management and Finance Teams to ensure that executed contracts are properly input and maintained in the organizational project management software, and assisting with evaluation of project performance and profitability.

Specific tasks may include:

• Create, prepare, review and edit contracts for clients that clearly communicate New Ecology’s services
• Ensure the organization’s internal proposal and contract document generation templates are accurate, updated and well maintained
• Communicate with clients to discuss both legal and business matters
• Provide internal advice and guidance related to contract generation
• Assist with organization and tracking of executed project contracts in NEI’s project management software, Mavenlink
• Work with the finance team to utilize Mavenlink to identify business development trends, forecast staffing needs, and evaluate project performance and profitability

The candidate should be prepared for increased responsibility in a rapidly growing company and should be motivated to help build this aspect of New Ecology’s services.


New Ecology typically seeks to hire multidisciplinary, lifelong learners who naturally seek deeper and deeper understanding of how buildings operate, how finances, markets and regulations affect building ownership, and how this understanding can be used to convince owners and operators to adapt greener practices. The ideal candidate thrives on finding solutions to difficult problems, has the organizational skills necessary to manage multiple projects and the people skills necessary to clearly communicate complex ideas and meet client expectations.

The applicant’s experience and qualifications should include:

• Bachelor’s Degree required;
• general knowledge of / interest in green building and energy efficiency concepts;
• general knowledge of / interest in multifamily affordable housing;
• experience with and success around managing multiple duties and responsibilities simultaneously;
• a solid understanding of legal terminology;
• working as part of a multidimensional team;
• strong attention to detail;
• superior organizational skills and knowledge of common programs such as Microsoft Office and G Suite;
• previous experience working with contracts;
• excellent written and oral communication skills;
• capability to professionally manage confidential information;
• critical thinking skills and the ability to research and understand legal and financial implications

To Apply: Please submit your cover letter and resume to:
(Please put “Contracts Administrator” in the subject line).

NEI is committed to developing a diverse staff.  We are an Equal Opportunity Employer. Minorities and women are encouraged to apply.

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